Offers & Onboarding

An Applicant Tracking System (ATS) with integrated onboarding functionality helps you seamlessly transition new hires from candidate to employee, all within a single platform.

Instead of juggling spreadsheets or separate HR tools, onboarding through an ATS enables you to:

• Automate onboarding tasks – Send personalised welcome emails, assign tasks to hiring managers, and trigger document requests.
• Digitally collect forms and compliance documents – Gather signed contracts, right-to-work checks, NDAs, and policy acknowledgements with secure e-signatures.
• Create structured onboarding workflows – Ensure every department knows their role in the process with configurable steps and due dates.
• Enhance the new hire experience – Provide candidates with a branded onboarding portal where they can complete paperwork, access resources, and feel welcomed before day one.
• Track progress and report – Monitor completion rates, identify bottlenecks, and ensure compliance across your onboarding program.

Platforms like Eploy’s ATS combine recruitment and onboarding into a unified solution, helping talent acquisition teams streamline the entire hiring journey - boosting efficiency, ensuring compliance, and delivering a smooth, engaging experience for new employees.

Yes, in most cases, integrating your onboarding solution with your HR system (HRIS) is highly recommended and often essential for a smooth employee lifecycle.

When your Applicant Tracking System (ATS) and HR software are connected, you can:

• Eliminate manual data entry by automatically transferring new hire information (e.g. personal details, job title, salary, start date) into your HR system.
• Reduce errors and ensure data consistency across platforms.
• Speed up employee provisioning, including setting up payroll, benefits, IT access, and other internal systems.
• Maintain compliance and audit readiness by centralising employment records from day one.

Eploy’s ATS with onboarding capabilities is designed to integrate with leading HR systems, either through our open RESTful API or via pre-built connectors, ensuring your recruitment and HR data stays in sync.

By integrating onboarding with your HR system, you create a more efficient, compliant, and engaging experience for both HR teams and new hires.

Yes. Eploy’s ATS includes built-in onboarding tools to manage tasks, collect documents, and ensure a smooth transition from candidate to new hire - all in one platform.  At no extra cost. Take a look at a customer success story in successfully onboarding new hires.

It certainly can! Eploy is built to handle complex, multi-brand onboarding processes with ease. Whether you're managing different onboarding workflows for separate brands, departments, or regions, Eploy allows you to create customisable workflows tailored to each unique requirement.

With flexible configuration options, you can:

• Define brand-specific onboarding tasks and documentation
• Automate communications with personalised messaging per brand
• Assign responsibilities to different teams across business units
• Track progress and ensure compliance across all onboarding journeys

Eploy’s platform is designed to scale with your organisation and adapt to your internal structure, making it ideal for businesses with multi-brand or multi-entity recruitment and onboarding needs.

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Organisations of any size, from small and medium-sized enterprises (SMEs) to large enterprise corporations can benefit from using an Applicant Tracking System (ATS), regardless of industry.

An ATS streamlines and automates recruitment processes, making it easier to attract, engage, hire, and onboard candidates efficiently. It also helps you manage relationships with candidates, hiring managers, and departments more effectively.

A best-of-breed ATS can support complex recruitment needs, including multiple brands within a business, varied recruitment workflows, and global hiring requirements, making it a scalable solution that grows with your organisation.

Not quite. While they’re both essential recruitment tools, an ATS and a CRM serve different purposes.

An Applicant Tracking System (ATS) is used by in-house recruitment and talent acquisition teams to manage the end-to-end hiring process. It helps you attract candidates, streamline workflows, collaborate with hiring managers, onboard new hires, and measure recruitment performance.

Candidate Relationship Management (CRM) tools focus on building and nurturing talent pipelines. It supports proactive recruitment by engaging candidates through job alerts, email, and SMS campaigns - enhancing your employer brand and keeping top talent interested.

Eploy combines the power of ATS, Recruitment CRM, onboarding, and analytics into a single web-based platform. Fully integrated with your careers site, it delivers a seamless and engaging experience for both candidates and hiring teams.

An Applicant Tracking System (ATS) is a powerful recruitment tool designed for in-house recruitment and talent acquisition teams. It helps you streamline the entire hiring process - from attracting top talent and managing candidates efficiently, to collaborating with hiring managers, onboarding new hires, and tracking performance metrics.

By automating manual tasks and centralising your recruitment efforts, an ATS not only enhances candidate engagement but also saves your organisation time, money, and resources. It reduces risk, improves consistency, and ultimately helps you build stronger, more effective teams.