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How to keep your talent pool engaged

Having a well stocked pool of qualified talent is the goal of most recruitment teams. To keep your pool from stagnating you need tools that help you engage your talent, keeping them warm and informed of your company's values and news. You should be able to pinpoint the right group of talent when new requirements are identified. Then ensure they are ready and able to begin the application process.

HC-One
Manchester City Council
Vitality
Bidfood
Sunbelt
University of Leicester
Barratt Developments
Mencap
MGroup
OCS
DEFRA
Homeserve
VisionExpress
Practice Plus
HC-One
Manchester City Council
Vitality
Bidfood
Sunbelt
University of Leicester
Barratt Developments
Mencap
MGroup
OCS
DEFRA
Homeserve
VisionExpress
Practice Plus
HC-One
Manchester City Council
Vitality
Bidfood
Sunbelt
University of Leicester
Barratt Developments
Mencap
MGroup
OCS
DEFRA
Homeserve
VisionExpress
Practice Plus

The best talent acquisition teams trust Eploy

Eploy makes it easy to keep your talent pools engaged

Learn how in-house talent acquisition teams can leverage Eploy in proactive recruitment

1

Direct mail to your candidates

Sometimes the old way is the right way.

If you need to send documents through the post to your talent - Eploy assists you with document merging. Creating Word docs using data from each candidates profile you can even have standard contracts uploaded as templates - ready for merging.

2

Email marketing to your talent pool

When you need to promote a specific campaign to your talent pool, Eploy delivers with its integrated Email Marketing tool.

Create customised and personalised emails using data from the candidate’s profile such as names, companies and positions. Track your campaign success with reports on emails opened and links clicked.

3

EployMail - your recruitment inbox

EployMail is your web-based recruitment email client, automatically synchronising with your corporate email such as MS Exchange, as well as other webmail systems like Gmail and Hotmail.

The big difference is EployMail magically links your emails with the relevant candidate, company and vacancy records. It’s like email...but the way a recruiter would design it.

4

SMS your way to success

For instant communication with your talent pool Eploy has SMS built in.

Send text messages to individual talent or groups of talent based on their skills, experience and any other criteria. Every text you send and every reply you receive is stored against the candidate record alongside all your other communications and actions - giving you a complete history of the conversation - however it took place.

5

Your careers site - your talent hub

With Eploy, your careers site becomes an online hub for your talent pool.

Every member of your pool can access their own secure area, upload their CV, update their skills and experience, sign up for relevant job alerts, communicate directly with you and much, much more.

Here's what Talent Acquisition Teams are saying about Eploy...

  • ''One month since launching Islington Council's new Applicant Tracking System (ATS) with Eploy and we're already seeing massive improvements. Our average time to create a vacancy requisition has more than halved, and reference requests are returning within hours - not days.''

    Rob StonerSenior Lead Recruitment

  • “We selected a partner that we believed could help us to deliver our next steps in resourcing and have been working with Eploy to build our People Portal Resourcing offering for the Group. Eploy provided a robust sandbox testing environment that enabled us to evaluate and rigorously test everything before going live. The feedback from our hiring managers has been positive, as the Eploy platform is very intuitive and increases the visibility and ownership of their vacancies. The system implementation has embodied our value of ‘Making Things Happen’, and we absolutely ‘Take Pride’ in our recruitment achievements to date.''

    Kate PrimeGroup Resourcing Partner

  • “We had outgrown our ATS and selected Eploy as the best solution to improve our recruitment journey for candidates and the recruitment team. We worked with the Eploy implementation team to design the system for our differing requirements across locations. We wanted all our recruitment activities, vacancies, reporting and measurement in one place, which is now a reality using Eploy. We have a better candidate experience and a clear careers site reflective of our employer brand and consistency across the end-to-end recruitment process.”

    Luke Suhanksi-JohnGlobal Recruitment Partner

  • “We had to deliver a complete ATS and online onboarding rapidly and are proud of what we have achieved. We worked alongside Eploy to configure and adapt the solution as we required, providing the flexibility to grow as a business. We now have a greater reporting capability with data and metrics across the whole process, giving us everything we need to plan, measure, monitor and continually improve our recruiting.”

    Ashley MarshTalent Manager

  • “Since go-live with Eploy, we have really improved our recruitment capability, we have streamlined our hiring processes to become much more efficient. For example, the interview tool removes the need for back and forth e-mails arranging interviews and the import functionality takes candidate information right through to our HR system. With Eploy’s complete recruitment platform, there is less room for error and a clear compliance trail across every stage of the recruitment process. Hiring managers now have real-time data with the recruitment analytics available in Eploy to monitor the progress of their vacancies, and much more visibility of a candidate’s journey. Having a clear view of the recruitment bigger picture and the ability to dive into the detail in real-time is extremely powerful – no more spreadsheets or manual reporting!''

    Sarah HighamHR Services Team Manager

  • ‘'Putting the candidate first is a priority for us and we have achieved this through implementing Eploy’s ATS and recruitment CRM. It gives candidates a seamless experience at every stage when searching and applying for roles and finding out more about life@Wren. It mirrors the commitment to our people, giving them the best possible start in their career and nurturing them to success. Eploy’s cloud-based recruitment software has streamlined our recruitment process to give candidates a seamless online experience from initial search to joining the team.''

    Jonathan SimmonsRecruitment Manager

  • ''Candidate information is now all in one place and the instant reporting available provides autonomy to managers through simple and comprehensive dashboards. We now have the transparency and collaboration to work smarter.''

    Sally BradberyGroup Resourcing Manager

  • ''Previously we were held back by system's limitations and not having control over our own system. This is no longer the case. I would encourage anyone looking at ATS systems to seriously consider Eploy and at least have a demo. ''

    Simon ArnoldRecruitment Manager

  • “Eploy provides visual activity logs via a dashboard to enable our Recruitment Manager to monitor activity against agreed SLA’s, leading to an enhance candidate experience. The use of talent groups has enabled recruiters from across the PLC to share talent resulting in a more proactive and collaborative approach to candidate sourcing.''

    Emma WhitehouseHead of HR Business Partnering

  • “Having extended the use of Eploy across our Retail Directorate, with online on-boarding we are delivering on our goals to support our transition to more digital working, to run our operations and processes in the most efficient and cost-effective way possible and attracting high-quality talent.''

    Kate RussellHead of Recruitment

  • “Not only does the service that PETA offer benefit employers, but it also follows a rigorous process to vet candidates to place on to apprenticeship programmes to make sure candidates are the right fit, and avoiding drop off to ensure the qualification achievement remains high.”

    Beth BridgenRecruitment Manager

  • “When choosing Eploy, it was clear we weren’t ’just another customer’. It was evident that the whole team wanted to work with us from Sales to Implementation and post go-live support. Obscure questions we had were always answered rapidly.''

    Keith EasleyIT Manager

Eploy FAQs

Frequently Asked Questions about using Eploy's Applicant Tracking System for In-house Recruitment

Yes you can customise recruitment workflows in Eploy. We understand that your processes change and evolve over time, that’s why we’ve designed Eploy to be the most configurable Talent Acquisition platform available.

Eploy Flows simplifies recruitment workflows to unlock additional business value. Be empowered to design and adapt your processes, so you can create and deliver customised application flows that your candidates and business demands.

And throughout the system, everything is configurable, your workflows, authorisations and even your emails.

Eploy's Applicant Tracking System helps Talent Acquisition Teams keep on top of Candidate Applications. You can easily monitor and manage candidates through your recruitment workflow process. You can move and organise candidates en masse and control permissions for who sees what.

With customisable workflows, candidate source tracking, dashboards to keep on top of activities and recruitment KPIs, self-service portals and more, managing candidate applications can be a seamless and streamlined process.

 

Managing user roles and permissions in Eploy gives you flexibility to define system based access by role type, encompassing administrators, hiring managers etc, each assigned specific permissions aligned with their responsibilities.

For further information on this, please contact our customer success team.

To source talent effortlessly you can use Eploy AdStore and Eploy Multi-Posting to tap into cost-effective media options and optimise the impact and return on investment.

Eploy AdStore, The Job Board Marketplace, saves you time and money by accessing job advertising bundles. It allows you to try ad-hoc or specialist job boards without the need for contracts. Eploy AdStore offers over 3,000 job boards and channels including popular sites such as LinkedIn, TotalJobs, and CV Library, as well as many other job boards and social media platforms.

Eploy Multi-Posting is designed to work with your contracted Job Board Partners. The Multi-Posting module can post to over 1000 job boards and social platforms.

For a detailed insight, refer to our datasheet.

Yes. Eploy's Applicant Tracking System (ATS) is designed to integrate seamlessly with other tools in your recruitment tech stack, ensuring smooth data flow across platforms. We have lots of examples of this in practice.

Using the Eploy RESTful API, you can build powerful, custom integrations that enable two-way data syncing between Eploy and third-party systems such as HR software, payroll platforms, assessment tools, background checking services, and more.

The API offers a wide range of endpoints to access, create, and update records within the Eploy system - making it flexible and developer-friendly. Full documentation is available via the Eploy Developer Portal, providing everything your technical team needs to connect systems efficiently.

Whether you're looking to streamline workflows, reduce manual data entry, or enhance automation across your hiring process, Eploy gives you the tools to integrate with confidence. Take a look at the Eploy Marketplace, your hub for innovative recruitment solutions. 

Eploy's Applicant Tracking System (ATS) is officially G‑Cloud certified and currently listed on G‑Cloud 14, the 14th iteration of the UK Government’s cloud procurement framework.

If you’re working within the public sector in the UK, such as NHS organisations, central government departments, local authorities, or educational institutions, you can procure Eploy ATS via the G‑Cloud 14 Digital Marketplace like many others have.

An Applicant Tracking System (ATS) is a powerful recruitment tool designed for in-house recruitment and talent acquisition teams. It helps you streamline the entire hiring process - from attracting top talent and managing candidates efficiently, to collaborating with hiring managers, onboarding new hires, and tracking performance metrics.

By automating manual tasks and centralising your recruitment efforts, an ATS not only enhances candidate engagement but also saves your organisation time, money, and resources. It reduces risk, improves consistency, and ultimately helps you build stronger, more effective teams.

Organisations of any size, from small and medium-sized enterprises (SMEs) to large enterprise corporations can benefit from using an Applicant Tracking System (ATS), regardless of industry.

An ATS streamlines and automates recruitment processes, making it easier to attract, engage, hire, and onboard candidates efficiently. It also helps you manage relationships with candidates, hiring managers, and departments more effectively.

A best-of-breed ATS can support complex recruitment needs, including multiple brands within a business, varied recruitment workflows, and global hiring requirements, making it a scalable solution that grows with your organisation.

Not quite. While they’re both essential recruitment tools, an ATS and a CRM serve different purposes.

An Applicant Tracking System (ATS) is used by in-house recruitment and talent acquisition teams to manage the end-to-end hiring process. It helps you attract candidates, streamline workflows, collaborate with hiring managers, onboard new hires, and measure recruitment performance.

Candidate Relationship Management (CRM) tools focus on building and nurturing talent pipelines. A CRM supports proactive recruitment by engaging candidates through job alerts, email, and SMS campaigns - enhancing your employer brand and keeping top talent interested.

Eploy combines the power of ATS, Recruitment CRM, onboarding, and analytics into a single web-based platform. Fully integrated with your careers site, it delivers a seamless and engaging experience for both candidates and hiring teams.

The best way to learn about Eploy is to see it in action. One of our experts will customise a quick consultation to fit your needs. No hard sell, no strings attached. Just some winning ideas to help you.

To book a demo with us complete this short form and we'll be straight back to you

With so many Applicant Tracking Systems (ATS) on the market, finding the right solution for your organisation can be challenging. The best ATS for your business will depend on your unique recruitment needs, goals, and processes.

Start by identifying your key requirements. Consider the challenges you face in your current recruitment process and create a clear list of features you need, such as candidate engagement tools, onboarding capabilities, analytics, and integration options. It's also important to evaluate the total cost of ownership, including implementation, training, support, and ongoing maintenance.

Scalability matters too. Choose an ATS that can grow with your organisation and adapt to evolving recruitment strategies. Integration with your existing HR tech stack, such as job boards, CRMs, and HRIS, should be seamless and cost-effective.

To compare top ATS platforms, review credible sources like G2, which feature real user reviews and ratings across features like usability, support, and ROI.

If you're exploring ATS options, Eploy offers a complete Applicant Tracking System with integrated Recruitment CRM, onboarding, and analytics all in one intuitive platform. Want honest advice with no pressure? Get in touch with our team for a personalised walk-through and see how Eploy can enhance recruitment for all stakeholders and deliver an outstanding candidate experience.

Yes, but it's important to note that not all Applicant Tracking Systems (ATS) include onboarding features as standard. When evaluating recruitment software, be sure to check whether the platform supports end-to-end hiring, from job requisition through to onboarding.

Eploy's ATS with integrated onboarding enables you to manage the full recruitment lifecycle in one unified system. From creating job requisitions and attracting candidates, to streamlining shortlisting, coordinating interviews, and onboarding new hires, Eploy supports every stage of the talent acquisition process.

The platform also integrates seamlessly with your careers site to deliver a smooth and consistent candidate experience while improving hiring team collaboration and recruitment efficiency.

Want to explore all the features? Take a deeper look at Eploy's recruitment and onboarding capabilities here.

When you choose Eploy you are in safe hands. The Eploy Implementation Methodology underpins every successful implementation. Our Implementation Managers will be by your side to guide you throughout your project until go-live. They offer best practice advise, working to a clear plan and timeline.

And once your system is fully implemented, you will gain access to our stellar team of Customer Success experts, who are there to support you and answer any system related queries you may have!

You'll have a dedicated Account Manager who works in collaboration with your team to fully understand your recruitment goals, develop action plans and carry out regular system reviews. 

Managing user roles and permissions in Eploy gives you flexibility to define system based access by role type, encompassing administrators, hiring managers etc, each assigned specific permissions aligned with their responsibilities.

For further information on this, please contact our customer success team.

Read Eploy reviews on G2