Identify, hire and onboard your future talent with ease

Eploy’s complete cloud platform for in-house recruitment teams combines Applicant Tracking System (ATS), Recruitment CRM, Talent Pool Engagement, Onboarding and Analytics to provide an excellent user experience for recruiters, candidates and hiring managers.

Who we work with: We work across all verticals, with a strong presence in Health and Social Care, Retail, Hospitality, Public Sector, and many others. Our customers include recognised names such as the University of Leicester, Manchester City Council, Walker’s Shortbread, Elysium Healthcare, Practice Plus Group, Weightmans, Dunelm, BrewDog, B&M, BRUSH Group, and customers in various other sectors.

In this blog, we explore how an ATS can be successfully used by various audiences, such as hiring managers, agencies, candidates, HR Teams, along with other stakeholders. We also cover what value each user gains from using talent acquisition software.

Who Gets Value from Using an Applicant Tracking System?

An Applicant Tracking System (ATS) can offer a multitude of benefits, which are not only valuable to the internal Talent Acquisition teams but also to other stakeholders, depending on their day-to-day responsibilities.

How Different Teams Can Leverage an ATS:

Talent Acquisition (TA) Teams

Your in-house recruitment teams gain great value from an ATS when it comes to staying ahead of the value a TA team brings to the business. Whether that is speeding up the job requisition process, automating the reviewing of CVs for relevant skills, automating emails and updates to keep candidates engaged, scheduling interviews, completing compliance checks and more, which leads to:

• More intuitive recruitment.
• Streamlined processes.
• Reduced Time to Hire.
• Full visibility over recruitment analytics and KPIs.
• Improved Quality of Hire.
• Enhanced DE&I and reduced risk of unintentional bias.

Hiring Managers

Hiring Managers can use an Applicant Tracking System to collaborate with recruitment teams to collectively ensure they make great hires. That includes raising job requests, reviewing applications, scheduling their interviews, accessing talent pools and the latest recruitment data all in one system, saving time and speeding up the hiring process. The benefits of this are:

• More consistent and compliant recruitment.
• Proactive recruitment with the use of talent pools.
• Hiring Manager-led recruitment with appropriate approvals built in as standard, - leading ATS solutions should include highly configurable workflows to support this.

Candidates

Candidates get a better online experience with an ATS through greater visibility of their application status and greater engagement throughout the process. With the right ATS, candidates are kept in the loop thanks to flexible recruitment workflows. Candidates can choose the most suitable interview slot that works for them and have an easier application journey, including a more seamless onboarding experience, leading to:

• An effortless registration and application.
• Better engagement with the company brand.
• A great candidate experience, making candidates more likely to join and start their journey on a positive note.
• Ability to save jobs and apply later!

HR Team

HR Professionals should ensure the Applicant Tracking System provides access to relevant recruitment metrics, which can help highlight DE&I efforts and track diversity metrics, save costs by enabling better recruitment management and a data-based way to optimise recruitment strategies.

There is also the added bonus of an ATS that can be integrated with the HR & Payroll system in place, creating a seamless flow of new starter data, requiring no re-keying of details or manual data entry. As well as the ability to seamlessly integrate with other key line of business systems to allow for secure data flow throughout the recruitment process and beyond. It’s really important to check that the ATS includes extensive and well documented APIs and to understand what integrations are readily available (including any associated commercials).

Employees

Your employees get better visibility of internal vacancies through promoting internal mobility within the organisation. An ATS might also offer an Employee Referral feature, which is a cost-effective and streamlined way to source top candidates who are likely to be of a strong cultural fit.

IT

IT Teams can ensure data security and adherence to GDPR and other legal requirements, as an ATS should keep a record of communication, consent, and candidate data, ensuring that your hiring practices meet regulatory standards. Availability to integrate with other systems is a huge plus, and the ability to receive support from the vendor is also highly beneficial to IT Teams.

Agencies

Recruitment Agency Partners benefit from an ATS system in providing visibility of opportunities in their clients’ organisations. This helps save time on both sides by reducing unnecessary back-and-forth communication. Having an Applicant Tracking System in place also helps agencies ensure the same candidates aren’t contacted twice and suitable talent isn’t missed.

With the above in mind, Eploy and OneAdvanced have a partnership in place that allows customers to harness the best-of-breed capabilities available through the Eploy ATS as outlined below.

OneAdvanced and Eploy Partnership

Eploy is a trusted partner of OneAdvanced, recognised as a complete cloud-based Talent Acquisition Platform for modern in-house recruitment teams. Through the partnership, OneAdvanced customers are empowered to create a seamless end-to-end recruitment process for all using Eploy. Using the ATS, recruiters can manage the whole hiring process with ease, from raising the initial requisition, through approvals, seamlessly scheduled interviews and assessments, all the way to automated reference collection, integrable background and right to work checks, and built-in onboarding tools, so you can manage the new starter journey without leaving the system.

ATS in action: To take one active example of the partnership in action, Eploy’s ATS was implemented by one of OneAdvanced’s customers in the Food & Drink sector, Walker’s Shortbread. Eploy was chosen to take Walker’s Shortbread to the next level, as they had outgrown their existing ATS.

By implementing Eploy’s ATS, Walker’s Shortbread:

• Streamlined administrative and previously manual processes such as onboarding, saving the team valuable time.
• Enhanced the experience of candidates and improved collaboration with the HR team and hiring managers.
• Supported the online recruitment journey through automation and talent pool functionality for seasonal recruitment.
• Gained access to in-depth recruitment data and reports that will improve cost and time per hire.

Eploy is actively enhancing efficiency, reducing time-to-hire and creating a smoother experience for both recruiters and hires by automating workflows, such as candidate sourcing, engagement, interview scheduling and onboarding.

Chris White, VP of Product, People & WFM OneAdvanced, comments: “OneAdvanced’s People and Workforce Management solutions are designed to empower organisations by supporting every stage of the employee lifecycle. Eploy complements the suite by streamlining the recruitment process, helping businesses attract, engage, and onboard top talent efficiently. Together with other OneAdvanced tools, such as HR, Payroll, and Performance Management, Eploy contributes to a fully integrated approach to workforce management. This seamless collaboration ensures organisations can optimise their people strategies, enabling them to focus on empowering their workforce to deliver their best work”.

If you want to see other examples of how customers are benefiting from implementing Eploy, check out the customer stories.