Facilities Management Applicant Tracking System

Leading Facilities & Property Management companies rely on Eploy

Key Features for Facilities & Property Management hiring

So whether you need to manage high-volume recruitment, or ensure compliance and right-to-work checks, you’ll find Eploy to be the most adaptable talent acquisition technology that consistently delivers the results you demand.

Talent Attraction

Ensure a Steady Flow of Skilled Talent

Recruitment CRM ► Develop enduring relationships with potential candidates
Talent Pools & Skills Library ► Access a reservoir of ready-to-hire talent
Intelligent Job Alerts ► Keep candidates engaged with relevant opportunities
Email & SMS Marketing ► Actively communicate, reducing time-to-hire
Feedback Surveys ► Continuously refine recruitment tactics

With Eploy, cultivate a sustainable talent pool, ensuring the FM sector has a steady influx of skilled professionals ready for new challenges.

Volume Recruitment

Streamlining High-Volume Recruitment in Facilities Management

Advanced Search & Filtering ► Quickly identify suitable candidates
Automated Email & SMS Marketing ► Increase candidate engagement and response rates
Job Posting and Distribution ► Broaden candidate reach effectively
Drag-and-Drop Pipelines ► Simplify candidate progression tracking
Configurable Hiring Workflows ► Adapt processes to sector needs

Eploy accelerates recruitment in Facilities Management, handling high-volume demands with ease. It improves candidate throughput and reduces vacancy periods, ensuring efficient operations.

Candidate Experience

Improving Recruitment Engagement and Satisfaction

Feedback Surveys ► Gather candidate insights for process improvement
Mobile-Optimised Application Processes ► Ensure easy access for candidates on-the-go
Personalised Communication ► Foster positive perceptions among candidates
Self-service Candidate Portal ► Empower candidates with direct access to information
Intelligent Job Alerts ► Keep candidates informed about relevant opportunities

Eploy significantly elevates the candidate experience in Facilities Management, leading to higher engagement and attracting quality talent to your projects.

Streamlined Onboarding

Seamless Integration of New Workforce in Projects

Customisable Onboarding Processes ► Tailor onboarding for diverse FM roles
Electronic Signatures ► Expedite documentation and compliance
Compliance Document Management ► Efficiently handle legal and safety documentation
Secure Data Collection ► Maintain confidentiality of employee information
Self-service Candidate Portal ► Enable new hires to manage their profiles

Eploy facilitates swift onboarding in Facilities Management, enhancing the readiness and productivity of new hires, crucial for project timelines.

Ensuring Compliance

Upholding High Standards of Regulatory Compliance

Right-to-Work Checking Integration ► Verify legal workforce eligibility efficiently
Multi-Level GDPR Consent Management ► Maintain data privacy standards
Audit Trail ► Offer transparency in recruitment activities
Data Retention Policies ► Control and protect candidate information
Compliance Document Management ► Organise critical compliance documents systematically

With Eploy, Facilities Management recruitment meets stringent compliance demands, reducing legal risks and upholding industry regulations and standards.

Case studies

See how property & facilities management talent acquisition teams achieve their hire purpose with Eploy

At Eploy we've transformed Talent Acquisition at many leading Facilities Management organisations, take a look at some of our recent client success stories and case studies.

Eploy FAQs

Frequently asked questions about how Facilities Management organisations can benefit from an Applicant Tracking System.

An Applicant Tracking System for facilities and property management is a recruitment platform that enables FM companies, real estate firms, and property service providers to manage job applications, speed up the hiring process, and secure qualified candidates for roles ranging from building managers to maintenance technicians.

An ATS streamlines job posting, shortlisting, interview scheduling, candidate communication and onboarding, which helps facilities managers fill roles quickly and effectively, from cleaners and security staff to operations managers and engineers.

Yes, an ATS can handle recruitment for full-time, part-time, temporary, and contract roles in FM and property management, including seasonal or project-based hires.

Yes, ATS tools should automate the end-to-end recruitment process. Features such as multi-posting, CV parsing, automated candidate engagement, and configurable recruitment data dashboards all enable recruitment teams in the property management sector to reduce their time to hire. Learn more about how you can use Eploy to hire faster here.

Eploy helps talent acquisition teams in the Facilities Management sector recruit proactively. With Eploy Talent CRM you can create talent pools and pipelines of passive candidates and consistently engage with them. So, when that next job requisition hits your desk, you're ready to go and can choose from a target list of pre-screened, engaged candidates ready for your approach.

Yes, Eploy is used for many kinds of Facilities Management sector recruitment. And because we know each business is different, our features allow for an agile approach so you can flex and evolve your recruitment process. Whether you need name-blind applications, a multilingual solution, multiple workflows, or specific requirements on your careers site for multiple brands or business functions, we understand it's your recruitment process, so we can do things your way.

See how we helped a number of customers in Facilities Management.

Eploy integrates with HMRS, Accounts & Payroll systems as well as leading background screening & checking providers, to name a few!

With the Eploy API, you can connect the tools you use daily to our talent acquisition platform and deliver amazing experiences for everyone involved in the recruitment journey. Eploy's API enables customers and partners to build custom apps and enhancements to Eploy's Talent Acquisition platform.

We have a Partner Marketplace so you can extend your recruitment capability faster and smarter.

We solve the challenges of Facilities & Property Management recruitment

Recruitment in the Facilities Management industry comes with unique challenges. These can be addressed by understanding the most effective candidate sourcing channels for the sector and anticipating potential changes in hiring levels throughout the year. Eploy helps recruiters in the Facilities & Property Management industry tackle these challenges and streamline their recruitment processes to achieve the results they need.

What channels do Legal recruiters use for sourcing candidates?

In-house teams specialising in Legal sector recruitment primarily rely on three main channels - Careers Sites (93%), Employee Referrals (92%) and Events (85%) for finding candidates for vacancies.

54% of in-house Legal recruitment teams within the sector make use of Agencies for help in filling their jobs, which has reduced from last year (63%). The use of Agencies can have a major impact on a company's cost of hire.

Source: 2025 UK Candidate Attraction Survey

Which sourcing channels work best for the Legal sector?

When we look at how recruiters for the Legal sector are approaching talent attraction, the Sourcing Quadrant shows us which channels are working best to deliver quality and quantity of candidates. Employee Referrals stand out as the leader on candidate quality. Professional Social Networks, like LinkedIn, and Agencies also provide a great quality of candidates and take the lead when it comes to candidate volume.

Having a great careers site is one of the ways that can attract a decent quantity and quality of candidates, yet the channel falls a little short in the Legal sector, despite being the most used channel in the sector (93%). Candidate experience is key and can work to nurture relationships and make successful hires.

Source: 2025 UK Candidate Attraction Survey

How will levels of hiring in the Legal sector change in the next 12 months?

Legal sector recruitment levels are expected to remain the same across the course of the year, according to 80%. And only 20% of respondents are expecting the hiring levels to grow over the year. In line with anticipated stagnation of hiring levels, recruitment marketing budgets are also not expected to grow in 2025, with 67% expecting no change and 20% anticipating a decrease, which could make it challenging to attract more skilled candidates with fewer marketing resources available to them.

It's important that all involved in the recruitment process have access to simple, streamlined tools that allow them to recruit on the go. That's why, with Eploy - as well as getting an award-winning Legal Applicant Tracking System, you get a dedicated hiring manager portal and agency portal that's so easy to use and provides a unified platform for recruiting (and measuring).

Legal recruitment hiring challenges

Recruiters in the Legal Sector face several hiring challenges - scarcity of qualified candidates (73%), building a diverse and inclusive workforce (40%) and forecasting recruitment needs/demand planning (27%).

Having the ability to regularly monitor and measure the effectiveness of sourcing channels becomes all the more important to counteract the challenges faced. We know from the report findings that those who have an active metrics and analytics programme report a greater quality of the candidates they attract.

With Eploy, you get complete recruitment analytics built in. You can create dashboards that measure and monitor, in real time, every aspect of your hiring process, providing valuable insight for improving your hiring function.

What channels do Legal recruiters use for sourcing candidates?
Finding talent
Which sourcing channels work best for the Legal sector?
Improve your advertising
How will levels of hiring in the Legal sector change in the next 12 months?
Do more with less
Legal recruitment hiring challenges
Solving hard problems

Here's what Property & FM recruitment teams are saying about Eploy

“The Eploy implementation process and team were flexible to our changing requirements. We condensed the configuration phase of the project to achieve an earlier go-live date and the Eploy team was supportive and accommodating to achieve this.''
Lisa GardenerHead of HR Development
"We have been able to make improvements to our process that eliminate delays to impact positively on the candidate experience. All applications now go straight to the hiring managers to review. Hiring managers now have the autonomy to raise vacancies from templates and create draft offers in the portal to then send for authorisation.''
Laura TaylorResourcing Manager
“We recruit for many contact centre and frontline roles so the candidate portal has been a huge step forwards from a candidate user experience point of view that allows us to engage with a wider audience. The speed at which we can perform online background and credit checks in a compliant way through automating our ATS with Experian is second to none. We have received positive feedback from around the business on the improvements made and ease of Eploy to use.''
Kasia KlundukHead of Recruitment
“The response from the business is incredibly positive. Having a fit-for-purpose recruitment platform that is intuitive to use fosters engagement and has refreshed our purpose as a resourcing team. We felt the pain of making do with a bolt-on HRIS solution and now have the autonomy to continually improve our services, internally and externally and respond to needs quickly in a fast-paced candidate market.''
Natalie LewisHead of Resourcing
''We have received positive feedback from around the business on the improvements made and ease of Eploy to use - especially around the dashboard metrics that will allow us to fine-tune our recruitment activity and act on key insights. Everything from vacancy approval to onboarding is much easier for all involved in the recruitment process and provides a fair and transparent experience.''
Rachel HaynesHead of Recruitment
''The whole Eploy system is brilliant, reporting is fabulous. The system is so easy to use for our field-based teams. Implementation was great, the team were extremely helpful. Customer support is always on point. It completely revolutionised our recruitment process, we went from taking a minimum of 48 hours to recruit/onboard new starters to being able to complete this in 10 minutes.''
Lisa GardenerHead of HR Development
‘’Eploy's intuitive interface and robust features streamline recruitment processes, enhancing efficiency and candidate experience. Its customisable solutions and excellent support make it a valuable tool for HR professionals. Eploy addresses several key challenges in recruitment, providing significant benefits.’’
Amber RudlandSenior Resourcing Manager
''The system is easily customisable. Our managers, TA and HR Team find it intuitive and easy to navigate. Nothing is too much for the team at Eploy, and I have thrown a lot at them! Implementation was easy, even doing it alongside my day job. Customer support is absolutely on point. Even when I am not really sure what I need. I use the system every day, and am constantly looking at ways to improve for candidates, colleagues and hiring managers.''
Laura TaylorTalent Acquisition Manager